Participant Registration Contract
By completing and submitting your registration you have agreed to all the terms and conditions set forth herein below.
There is a $250 registration for a project with multiple, paid performances/events. For projects with a single, paid performance/event or projects that do not charge admission, the fee is $175. You agree to pay the applicable registration fee in full, as only full payments are allowed.
The Fringe publish a printed guide including all programming. With your registration fee, we will publish the following:
- 300 characters of text describing your project;
- Applicable info on your project (age restrictions, ticket price, performances, warnings, venue, show times).
You will be given the opportunity to review and revise your listing. It is the responsibility of the registrant to verify the listing is correct. The Fringe reserves the right to correct the spelling and grammar of all information publicized. We reserve the right to edit any material supplied that may be considered offensive and/ or which may, in the sole discretion of the Fringe, risk legal action being brought against the Fringe.
You will be presented with final proofs for review after 4/15 – it is your responsibility to respond with any changes on the timelines provided in our email communications to you.
PARTICIPANT SUPPORTWith your registration, you will receive support guiding you through the process of producing a Fringe show. Support includes:
- access to the participant support team;
- advice on producing your project;
- help with problems you may run into;
- assistance with housing (for out-of-town participants);
- social and networking advice.
With your registration, participants are eligible for discounted pricing for advertisements on the Website (hollywoodfringe.org) and in the printed Fringe Guide. Specific prices will be published as the festival date nears. The Fringe reserves the right to remove any advertisement that has not been paid for in full.
We reserve the right to withdraw from the Fringe Guide any listing or advertisement for which payment has not been made by the final deadline.
All participants use a special section on the Fringe Website to post information on their project, sell tickets, and interact with the Fringe community.
- The registrant is responsible for determining ticket price in concert with their venue (it is strongly suggested that tickets not exceed $20, and average around $10).
- The Fringe sells tickets through the Fringe Central box office(s), online through its Website, and through a phone service.
- All shows will provide a $1 discount on all tickets to Fringe button holders. Participant agrees to honor this discount on all tickets sold through the Fringe and at the door of the venue.
- The Fringe takes no commission of revenue on tickets it sells.
- Checks for ticket sales are posted to the designated registrant no more than three weeks after the close of the festival.
- Checks will be mailed to the the designated registrant at the address provided during the registration process. Participants will have a final chance to update their mailing address during the settlement process after the last day of the festival.
- It is the responsibility of the participant to claim their check and verify their address per the instructions that will be emailed to the primary contact of your project. Until this step is complete, no check will be sent.
- There is a $35 fee for re-issued checks to cover stop payment fees the Fringe incurs.
- A minimum of 50% of tickets for each performance of each ticketed show must be available for sale through the Fringe box office/website at hollywoodfringe.org. You can submit a higher allocation to the Fringe box office and can change the allocation throughout the Festival. The default allocation is 100%.
- The Fringe is only responsible for the refund of tickets sold through the Fringe box office; the refund of all other tickets is the responsibility of the registrant. Ticket buyers will be referred directly to the registrant in all cases in which tickets were obtained other than through the Fringe Central box office.
Venue relationships are governed through an agreement between you and your venue. You are responsible for obtaining and signing a contract with your venue. All disputes related to your venue should be addressed to your venue manager – the Fringe does not manage venues or venue relationships.
It is the responsibility of the registrant and the venue to ensure that the venue has all the relevant licenses where necessary.
The Fringe does not guarantee an audience for your project. All participants are required to promote their shows independently to attract patrons. The Fringe will help you get started in your promotional efforts.
The Fringe will not be liable for any costs incurred by you, your organization, your performer/performing company, or your venue, including any loss of profit, business contracts, revenue, or any special, indirect, or consequential damage, or loss of any nature whatsoever arising out of errors or omissions or failure to print and/or appear online.
Registrants are responsible for their own additional publicity, including the distribution and display of flyers and posters. The Fringe logo (available from the website at hollywoodfringe.org/branding) is required to be displayed on all advertising, marketing and promotion information that is intended to be displayed at Fringe-run venues. The Fringe bears no liability for promotional activities deemed illegal.
All paid registration fees are refundable through April 1, after which date no refunds are allowed. All cancellations are subject to an administration charge of $35. The registrant is responsible for canceling any arrangements with its venue. The registrant is responsible for refunding any tickets sold to patrons other than through the Fringe Central box office; the Fringe will refund all tickets sold through the Fringe Central box office.
The Fringe reserves the right to terminate sale of any show including removal from any marketing materials. Any cancellation would include the refunding the registration amount and the pay-out of any ticket income sold through the Fringe box office.
The Fringe will not remove or edit any individual reviews made by third parties for any reason. At anytime participants may choose to hide all reviews on the site related to their project; individual reviews may not be hidden.
The Fringe periodically provides discounts to all current year participants. These discounts may only be used to promote the registered show. They cannot be used to promote 3rd party organizations, works or art or any other brands not associated with the Fringe. Discounts may be cancelled at any time.
International participants are responsible for obtaining any required visas to visit and work in the United States. We can furnish invitation letters from the festival. The Fringe will not sponsor visas. Participants are welcome to visit on a tourist visa if it conforms to US law.
To participate in the Fringe, Participant must warrant that Participant has express written consent from any copyright holder to reproduce, disseminate, transmit any protected work. Any work without requisite permission may be removed from the Fringe, without notice. Participant agrees to fully indemnify, defend and hold harmless the Fringe from any action brought against Fringe for the Participant’s use of copy written material. The Fringe does not guarantee the refund of venue rental, marketing, and production fees if work is removed for violation of copyright laws.
If we receive notice that your work violates copyright law, we will contact you to provide an opportunity to settle the matter. If the matter is not settled to the copyright holder’s satisfaction, your show may be removed from all Fringe promotional materials.