fringe blog
Participant Registration Contract
published November 03, 2009 by Ben Hill
By completing and submitting your registration you have agreed to all the terms and conditions laid out below.
FESTIVAL FEE
There is a $200 registration for a project with multiple, paid performances/events. For projects with a single, paid performance/event or projects that do not charge admission, the fee is $125. Only full payments are allowed.
INSURANCE
Your project needs a general liability policy for all performances. Proof of insurance must be provided to the Fringe no later than April 1, 2010, or your project will be canceled. Your venue might provide this service, check with them for more information.
GUIDE LISTING
The Fringe will be publishing a printed guide including all programming. With your registration fee, we will publish the following:
- 250 characters of text describing your project
- Applicable info on your project (age restrictions, ticket price, performances, warnings, venue, show times)
You will be given the opportunity to proof your listing. It is the responsibility of the registrant to verify the listing is correct. The Fringe reserves the right to correct the spelling and grammar of all information publicized. We reserve the right to edit any material supplied that may be considered offensive and risk legal action being brought against the Fringe.
The Fringe reserves the right to implement an administrative charge to all change requests after the registration deadline.
PARTICIPANT SUPPORT
With your registration, you will receive support guiding you through the process of producing a Fringe show. Support includes:
- access to the participant support team
- advice on producing your project
- help with problems you may run into
- assistance with housing (for out-of-town participants)
- social and networking advice
GUIDE/WEBSITE ADVERTISING
With your registration, participants are eligible for discounted pricing for advertisements on the Website and in the printed Fringe Guide. Specific prices will be published as the festival date nears. The Fringe reserves the right to remove any advertisement that has not been paid for in full.
We reserve the right to withdraw from the Fringe Guide any listing or advertisement for which payment has not been made by the final deadline.
WEBSITE LISTING
All participants use a special section on the Fringe Website to post information on their project, sell tickets, and interact with the Fringe community.
TICKET SALES
- The registrant is responsible for determining ticket price in concert with their venue (it is strongly suggested that tickets not exceed $20, and average around $10)
- The Fringe sells tickets through the Fringe Central box office(s), online through its Website, and through a phone service
- The Fringe takes an 8.5% commission of revenue on all tickets it sells (door sales are exempt from commission)
- Checks for ticket sales are posted to the designated registrant no more than three weeks after the close of the festival.
- Checks will be mailed to the the designated registrant to the address provided during the registration process. Any changes to registrant information needs to be provided to the Fringe no later than the last day of the festival.
- A minimum of 50% of tickets for each performance of each ticketed show must be available for sale through the Fringe box office. You can submit a higher % allocation to the Fringe box office and can change the allocation throughout the festival. The default allocation is 100%.
- It is the responsibility of the registrant to inform the Fringe box office of any seating plans, seating arrangements, allocated seating, and restricted views prior to the deadline date (April 1, 2010).
- The Fringe is only responsible for the refund of tickets sold through the Fringe box office; the refund of all other tickets is the responsibility of the registrant. Ticket buyers will be referred directly to the registrant in these cases.
VENUE RELATIONSHIP
Venue relationships are governed through an agreement between you and your venue. You are responsible for obtaining and signing a contract with your venue. All disputes related to your venue should be addressed to your venue manager – the Fringe does not manage venues or venue relationships; we help you broker the initial deal as a service to venue managers and participants.
It is the responsibility of the registrant and the venue to ensure that the venue has all the relevant licenses where necessary.
AUDIENCE
The Fringe does not guarantee an audience for your project. All participants are required to promote their shows independently to attract patrons. The Fringe will help you get started in your promotion efforts.
The Fringe will not be liable for any costs incurred by you, your organization, your performer/performing company, or your venue, including any loss of profit, business contracts, revenue, or any special, indirect, or consequential damage, or loss of any nature whatsoever arising out of errors or omissions or failure to print and/or appear online.
Registrants are responsible for their own additional publicity, including the distribution and display of flyers and posters. The Fringe logo (available from the website) should be on all additional publicity. The Fringe bears no liability for promotional activities deemed illegal.
CANCELLATION
All paid registration fees are refundable through April 1, 2010, after which date no refunds are allowed. All cancellations are subject to an administration charge of $35. The registrant is responsible for canceling any arrangements with its venue. The registrant is responsible for refunding any tickets sold to patrons through box offices run by non-Fringe personnel; the Fringe will refund all tickets sold through the Fringe box office.
VISAS
International participants are responsible for obtaining any required visas to visit and work in the United States. We can furnish invitation letters from the festival.
